I’ve bounced between numerous apps over the years in a bid to manage my tasks, goals, and habits.
However, TickTick is the only app I use for organizing my day and managing projects. It is accessible on phones, tablets, and desktop PCs, allowing me to manage my tasks from any device effortlessly.
Unlike more bloated systems that try to be everything at once, TickTick effectively balances functionality without being overly complex. It’s flexible, lightweight, and feature-rich.
After trying dozens of task managers, it’s the only one I’ve stuck with consistently for months.
Here are the nine ways I use TickTick to stay productive and focused, even on my busiest days.
9
A realistic daily view that gives structure to my routine
The Today section is my home base
TickTick’s Today section is where I spend most of my time on the app. It provides a clear and uncluttered view of everything I need to do for the day.
I like that it hides future tasks, which prevents me from spiraling into overplanning mode. If something feels too ambitious for the day, I swipe it into tomorrow and move on.
I use the Priority levels to mark urgent tasks (like a red “Submit report” item) and supporting ones in yellow or blue. Color coding helps me mentally separate the must-dos from the nice-to-haves.
The best part is that the single-screen view gives me enough structure without being overwhelmed by an endless to-do list.
8
A weekly brain dump to clear the mental fog
It helps me start my day with a clear mind
Every Sunday evening, I sit down and note down every task, idea, and reminder in TickTick’s Inbox.
I schedule tasks loosely throughout the week instead of obsessing over daily micromanagement.
I also spend 15 minutes reviewing what’s coming up, moving tasks around as needed.
TickTick’s calendar view makes this simple. I can drag and drop tasks across days and get a visual snapshot of my week.
Planning weekly helps me avoid the stress of overcommitting to more work than I can handle.
By getting everything out of my head and into the app, I stop mentally juggling to-dos throughout the week. When everything is in, I sort items into sections like Work, Personal, or Notes.
This simple ritual sets the tone for the entire week and helps me start Monday with a clear head.
7
Use subtasks to keep goals manageable
It makes tasks feel less overwhelming
Sometimes, it can be challenging to condense complex projects into a single line. That’s where subtasks come in. With TickTick, I can break down complex items into smaller, achievable actions.
For example, if I want to start a personal project such as a newsletter, I designate the main task as “Start newsletter.”
Subtasks include the steps involved in the project, like choosing a platform, designing the layout, writing a welcome post, setting a publishing schedule, and inviting the first subscribers.
It helps me work toward long-term goals without getting stuck on the starting line.
6
Built-in Pomodoro timer
For focused work
TickTick has a robust Pomodoro timer built into the app. I use it daily, especially when I’m stuck or procrastinating.
I’ll choose a task, tap the three-dot icon next to it, and select Start Focus. The app launches a 25-minute countdown.
I’ve used standalone focus timers before, but none of them tie directly to tasks. Here, the timer is connected to what I’m doing, so I don’t waste time switching between tools.
You can even track how many Pomodoros you complete per task.
5
I use tags instead of folders
It makes managing tasks simpler
It is tempting to organize tasks into dozens of lists for work, personal goals, side projects, and errands.
However, I have found that tags give me more flexibility and speed up my workflow.
For example, I use tags like “urgent,” “work,” or “home.” This way, I can filter my tasks by context instead of being locked into rigid lists.
It is helpful when I have just 15 minutes to spare and want to knock out all my quick tasks by pulling up the “quick” tag.
4
Recurring tasks to keep my routine steady
It helps build good habits
TickTick simplifies the process of setting up recurring tasks. I use this feature to automate my routine tasks and set reminders.
For instance, I set a recurring task to check my budget app every Friday evening. I also add recurring planning tasks such as “Weekly review” or “Prep Monday agenda” so they never slip through the cracks.
After I have set them, I never have to think about them again. TickTick also gives gentle reminders to keep me on top of my tasks.
3
I store checklists and templates as tasks
Reduce mental clutter
One of my favorite ways to reduce decision fatigue is by saving recurring checklists and workflows directly as tasks in TickTick.
To avoid starting from scratch each time I pack for a trip, write an article, or prepare for a meeting, I keep ready-to-use templates that I can easily duplicate with a tap.
For example, I have a task called “Article writing template” that includes subtasks like research, outline, draft, edit, and add images. When I start a new piece, I duplicate it and rename it with the article’s title.
I also have packing checklists for short trips, weekend getaways, and work-from-anywhere setups. They’re all stored as tasks with subtasks such as charger, ID, laundry bag, and journal.
Storing templates in my task manager turns repeat tasks into low-effort routines. It keeps me consistent and reduces mental clutter. It ensures I never forget something important, whether I’m traveling or working under a deadline.
2
I journal directly in the notes section
This habit helped me reflect more
TickTick isn’t a full-fledged notes app like Obsidian or Evernote, but it has just enough room for quick journaling.
Each morning, I jot a few thoughts in the notes of my daily planning task. I write about what’s on my mind, how I’m feeling, or what I want to focus on.
I also keep a task called “Evening journal” with a checklist that includes questions about my day. I tick off each item as I reflect on it.
Since the notes are linked to tasks or calendar events, I can reflect on what I accomplished on a specific day and how I felt during that time.
This straightforward practice allows me to record my thoughts without needing to open a separate application.
1
Widgets for instant context
All my tasks at a glance
I use TickTick widgets on my home screen to give me a glance at my day. One shows my today list, another shows my habit streaks. They provide me with immediate context without requiring me to open the app each time.
It helps me figure out what’s due next, what I’ve scheduled, and what I’ve already knocked out.
This setup means that even during a busy day, I can glance at my phone and know exactly what I need to focus on.
Staying organized without burning out
TickTick has earned a permanent spot in my productivity setup because it adapts to the way I work, and not the other way around.
It features tools that help me stay focused, plan realistically, and work towards my goals without feeling overwhelmed.
Whether it’s breaking down big goals with subtasks, checking today’s agenda from a home screen widget, or jotting down a quick reflection in a task note, TickTick helps me keep my day structured.
