How to Clear Gmail Inbox with AI? 

Are you tired of wading through a sea of emails in your Gmail inbox? Do you find yourself drowning in newsletters, promotions, and spam? Well, you’re not alone. Email overload is a common struggle in our digital age. And thanks to AI, there is now a perfect solution to overflowing mail. Read on to learn how to clear Gmail inbox with AI!

Top 5 AI Tools to Clear Gmail Inbox

These AI-powered tools can be invaluable for anyone looking to regain control of their Gmail inbox. By automating email cleanup, organization, and prioritization, they help users stay productive and focused on what matters most. Whether you’re dealing with a cluttered inbox or simply looking to streamline your email management, these top 5 AI tools have you covered.

Clean.email

Clean.email offers a powerful set of tools and features designed to help you effortlessly clean and manage your email inbox. Here’s a closer look at what Clean.email can do for you:

Key Features

1. Email Bundling: Clean.email can intelligently bundle emails based on common characteristics such as sender, subject, or labels. These bundled emails can then be conveniently moved to the trash or archived together, reducing clutter and simplifying your inbox.
2. Newsletter Management: Tired of pesky newsletters clogging your inbox? Clean.email allows you to take control by unsubscribing or temporarily pausing newsletter subscriptions. You can also choose to keep only the most recent versions of newsletters, keeping your inbox fresh and relevant.
3. Quick Clean: Need to clear out emails quickly? The Quick Clean feature targets commonly cleaned emails, including social notifications and messages older than a specified timeframe (e.g., emails older than 3 years), helping you declutter with ease.
4. Smart Views: Clean.email employs Smart Views to intelligently organize your emails. Similar types of emails are grouped together, simplifying your inbox navigation and making it easier to focus on what matters most.
5. Wide Email Provider Support: Gmail, Yahoo, AOL, iCloud, Outlook, and any other email service using IMAP.

Explore this tools for cleaning your gmail inbox.

Mailsorm

This AI email cleaner is a robust email cleanup tool that simplifies your email management experience. 

Key Features

1. Email Bundling: Mailstrom excels at identifying related emails and bundling them together. This feature allows you to manage related emails as a group, making it easier to take action on them collectively.
2. Spam Blocking: Say goodbye to spam emails cluttering your inbox. Mailstrom offers a convenient one-click spam-blocking feature, helping you keep your inbox clean and free from unwanted emails.
3. Unsubscribe Functionality: Tired of unwanted newsletters and mailing lists? Mailstrom’s one-click unsubscribe feature allows you to swiftly opt out of mailing lists, simplifying your inbox and reducing email clutter.
4. Email Cleanup Guidance: Besides its core features, Mailstrom provides valuable resources such as styles, tips, hacks, and suggested best practices for cleaning and organizing your inbox. These insights can help you become more efficient in managing your emails.
5. Wide Email Provider Support It offers support for Gmail, Outlook, Yahoo, Verizon, and AOL, making it accessible to a wide range of users regardless of their email service.

Explore this tools for cleaning your gmail inbox.

Unroll.me

It is a handy tool specifically designed to help you take control of your inbox by managing and unsubscribing from newsletters. 

Key Features

1. Centralized Subscription List: Unroll.me simplifies the process of managing subscriptions. It provides a comprehensive list of all your subscriptions in one place, making it easy to review and unsubscribe from unwanted subscriptions with just a few clicks.
2. The Rollup Feature: Unroll.me introduces the Rollup feature, which neatly organizes all your subscriptions into a separate folder. This folder acts as a consolidated digest, keeping your main inbox clutter-free and ensuring you can easily access and review your subscriptions when desired.
3. Mobile Apps: It offers dedicated mobile apps for Android and iOS platforms. This means you can conveniently manage your subscriptions and keep your inbox tidy while on the go.
4. Wide Email Provider Support: Gmail, Outlook, Yahoo, iCloud, and AOL

Explore this AI inbox cleaner here.

Cleanfox

It is a powerful tool designed to streamline your email inbox by helping you efficiently remove and block unwanted newsletters. 

Key Features

1. One-Click Removal: Cleanfox simplifies decluttering your inbox by allowing you to remove and block unwanted newsletters with just one click. This feature helps you regain control of your email subscriptions effortlessly.
2. Email Statistics: Cleanfox provides valuable insights by offering statistics on various aspects of your email, including newsletters and spam emails. These statistics can help you better understand your email habits and make informed decisions.
3. Trash Bin Functionality: Deleted emails are not permanently lost with Cleanfox. They are stored in a trash bin, ensuring you can retrieve them. The trash bin is automatically cleaned after a specified period, keeping your inbox organized.
4. Wide Email Provider Support: It is supported on Gmail, Yahoo, Outlook, iCloud, and more.

Clean your gmail inbox with this AI tool.

Trimbox.io

Trimbox.io is a valuable tool designed to streamline your inbox management by effortlessly identifying email lists and unwanted emails, allowing you to unsubscribe with ease. 

Key Features

1. Mass Email Deletion: Trimbox.io simplifies cleaning up your inbox by enabling you to mass delete all past emails from a specific sender with a single click. This feature helps you quickly eliminate clutter and unwanted emails from your inbox.
2. One-Click Unsubscribe: Unsubscribing from unwanted emails is made convenient with Trimbox.io. You can unsubscribe from email lists without even opening the email itself. This one-click functionality ensures that you can declutter your inbox swiftly.
3. Automatic Unwanted Email Detection: Trimbox.io automates scanning your inbox for unwanted emails and email lists. It proactively identifies these items, making it easier for you to take action and maintain a clean inbox.
4. Support: Trimbox.io is available as a browser extension designed specifically for Gmail. 

Click here to explore this AI gmail inbox cleaner.

Also Read: How AI Content Creation is Revolutionizing the Future of Content Marketing!

Clearing Gmail Inbox using Python and AI

Let’s create a python code to clear gmail inbox with AI. We will be taking ChatGPT’s help for code generation.

Step 1: Setting up Python

It’s essential to ensure that Python is correctly installed on your system before we proceed with creating the Gmail data extraction program. Follow these steps to verify or install Python on your Mac:

For Mac

To check if Python is already installed on your Mac, open the Terminal application and use the “python –version” or “python3 –version” command. If Python is installed, it will display the version number; otherwise, you can proceed to download Python from the official Python website. After downloading the installer (.pkg), double-click on it and follow the on-screen instructions to complete the installation. To verify the installation, open a new Terminal window and use the “python –version” or “python3 –version” command.

For Windows

The installation process for Python on Windows is similar to that on Mac. Visit the official Python website and download the installer, making sure to check the box that says “Add Python to PATH” during the installation. This step is important for easy access to Python from the Command Prompt. After installation, you can verify it by opening the Command Prompt and using the “python –version” or “python3 –version” command.

Once you have Python successfully installed and verified, please let me know so that we can proceed with creating the Gmail data extraction program.

Step 2: Get Google Password

To ensure the security of your Gmail account while using the application we’ll be creating, it’s advisable to generate an app-specific password. Here are the steps to generate an app password for your Gmail account:

1. Go to the Google Account Security page by visiting https://myaccount.google.com/security.
2. Under the “Signing in to Google” section, find the “App passwords” option and click on it.
3. You may be prompted to sign in to your Google account if you’re not already logged in.
4. On the “App passwords” page, select “Mail” as the app you want to generate a password for.
5. Next, choose the device type you’ll be using the app password with. You can select either “MAC” or “Windows” depending on your system.
6. Click on the “Generate” button to create a unique 16-letter app-specific password.
7. A 16-letter app password will be generated. Copy this password and save it securely. This password will be used to access your Gmail account within the application we’ll be creating.

Please make sure to keep this app-specific password safe, as it’s specific to the application and device for which it was generated. If you ever change devices or no longer use the app, you can revoke this password and generate a new one following the same steps.

Step 3: Let’s Bring in AI

We’ll utilize ChatGPT to assist us in crafting Python code that retrieves our email data in an Excel format. To ensure the accuracy of ChatGPT’s responses, we’ll follow the following process:

Enlisting the Expertise of ChatGPT

Prompt: “Assume the role of an expert software engineer who is an expert in Python and Gmail, who will always write correct code by analyzing all of our errors in this chat. Give this coder a name and whenever I issue a request like: Hey <name> <request>. You will assume the role of this coder and strive to write bug-free perfect code.“

ChatGPT’s Response: “Sure! In this scenario, you can call me ‘Alex.’ Whenever you start a request with ‘Hey Alex,’ I will act as the coder and work diligently to provide you with flawless, bug-free code. Please feel free to proceed with your requests!”

Defining Precise Requirements

Prompt: “Hey Alex! I want you to write a program in Python that will access my Gmail account, and extract the sender, email id, email date, and total attachment size. It will also give me the progress of the operation and the estimated time of completion. Whenever it will find an error, it will stop the operation, give me the error clearly and save the progress which will restart once the error is cleared by me and once the entire process is complete, it will give me an Excel file with this data. Also, give me step-by-step instructions to run this code.”

Iterative Problem Solving

Recognizing that ChatGPT may not be flawless, we acknowledge that running the program might result in errors. In such instances, we’ll promptly copy and paste the error message into the chat and request “Alex” to provide us with an improved, error-free version of the code. This iterative approach ensures that we steadily refine and enhance the program until it meets our requirements.

By adhering to this structured process, we aim to collaboratively develop a robust Python program for Gmail data extraction, enhancing its functionality with each interaction

Step 4: Final Code

After multiple iterations, the final code will look like this:

import imaplib
import email
import datetime
import openpyxl

# IMAP Configuration
IMAP_SERVER = 'imap.gmail.com'
IMAP_PORT = 993

# Email Account Configuration
EMAIL_USERNAME = '[email protected]'
EMAIL_PASSWORD = 'password'

# Excel Configuration
EXCEL_FILENAME = 'email_data.xlsx'
EXCEL_SHEETNAME = 'Emails'

# Progress Tracking Configuration
BATCH_SIZE = 100

# Connect to the IMAP server
imap_server = imaplib.IMAP4_SSL(IMAP_SERVER, IMAP_PORT)
imap_server.login(EMAIL_USERNAME, EMAIL_PASSWORD)
imap_server.select('INBOX')

# Retrieve email UIDs
status, response = imap_server.uid('search', None, 'ALL')
email_uids = response[0].split()

# Total number of emails
total_emails = len(email_uids)

# Create a workbook and sheet
wb = openpyxl.Workbook()
ws = wb.active
ws.title = EXCEL_SHEETNAME

# Excel header row
header = ['Email ID', 'Sender', 'Subject', 'Date', 'Attachment Names', 'Attachment Sizes']
ws.append(header)

# Progress tracking variables
processed_emails = 0
progress = 0

# Process emails in batches
while processed_emails < total_emails:
    email_batch = email_uids[processed_emails:processed_emails+BATCH_SIZE]
    for email_uid in email_batch:
        try:
            email_response = imap_server.uid('fetch', email_uid, '(RFC822)')
            if email_response[0] == 'OK':
                email_data = email_response[1][0][1]
                email_msg = email.message_from_bytes(email_data)
                email_id = email_msg['Message-ID'] or f'No Message-ID ({email_uid.decode()})'
                sender = email_msg['From']
                subject_bytes = email_msg['Subject']
                
                # Ensure subject_bytes is of type bytes
                if isinstance(subject_bytes, bytes):
                    subject = subject_bytes.decode('utf-8', 'replace')
                else:
                    subject = str(subject_bytes)
                    
                date = email_msg['Date']
                    
                # Process email attachments
                attachment_names = []
                attachment_sizes = []
                for part in email_msg.walk():
                    content_type = part.get_content_type()
                    if content_type and 'application' in content_type:
                        attachment_names.append(part.get_filename())
                        attachment_sizes.append(len(part.get_payload(decode=True)))

                # Add email data to the Excel sheet
                row = [email_id, sender, subject, date, ', '.join(attachment_names), ', '.join(map(str, attachment_sizes))]
                ws.append(row)
                
            # Update progress
            processed_emails += 1
            progress = processed_emails / total_emails * 100
            print(f"Progress: {processed_emails}/{total_emails} ({progress:.2f}%)")

        except Exception as e:
            # Log the error and continue processing
            print(f"Error processing email: {email_uid.decode()}\n{str(e)}")

    # Save the workbook after processing each batch
    wb.save(EXCEL_FILENAME)

# Close the IMAP connection
imap_server.close()
imap_server.logout()

# Save the final Excel file
wb.save(EXCEL_FILENAME)
print("Email processing completed. Excel file saved.")

# End of code

Conclusion

In the age of digital communication overload, managing a Gmail inbox can be overwhelming. Fortunately, AI-powered tools like Clean.Email, Mailstrom, Unroll.me, Cleanfox, and Trimbox.io have emerged as powerful allies. These tools employ AI to simplify email management, unsubscribe from newsletters, and maintain inbox cleanliness.

They enhance productivity with features like one-click unsubscribing, email bundling, and spam blocking. Moreover, they work seamlessly with various email providers, ensuring accessibility. To delve deeper into AI, consider joining Analytics Vidhya’s Gen AI program, a gateway to advancing AI skills and conquering email clutter.

Frequently Asked Questions